DiGiCo Digital Mixing Consoles

Executive Assistant

Contract Type: Permanent / Full Time

Based in Chessington, we are looking for an Executive Assistant to co-ordinate all front of house activities and provide general administrative support to the Group Executive Board Members.

KEY DUTIES

  • Front of House & Switchboard
  • Co-ordinate incoming calls to the correct recipients
  • Great guests and provide refreshments
  • Diary Management
  • Organise and maintain Group CEO diary and schedule
  • Organise and maintain the Executive Board Members diaries
  • Co-ordinate internal and external meetings and staff events
  • CEO and Executive Travel Arrangements
  • Manage all aspects of international and UK travel, including but not limited to -
  • Flight booking
  • Hotel booking
  • Car hire
  • Car parking
  • Public transport and taxi bookings
  • Create accurate itineraries for every trip
  • Maintain a travel log of all activities and secure the most cost effective methods of travel.
  • Financial Management
  • Petty Cash – distribute and reconcile each month
  • Generate board members expense claims with VAT receipts where applicable
  • Human Resources
  • Maintain absence and holiday register and inclusion on the company calendar
  • Absence and holiday analysis
  • Minute taking & distribution
  • Organise all HR and H&S courses as directed
  • Contract preparation and distribution
  • Maintain confidential records in accordance with GDPR rules
  • Recruitment and administration
  • General Admin
  • Complete the below tasks daily / as required -
  • Preparation of greeting areas and board room
  • Distribute incoming post and deliveries
  • General filing as directed
  • Diarise renewals of utility and service provider contracts
  • Negotiate renewals where appropriate

This list is not exhaustive and your duties will be flexed around the needs of the business.

QUALIFICATIONS

  • Educated to Degree level or equivalent level of experience

 

EXPERIENCE

  • A minimum of five years’ experience working as an executive assistant in a fast paced office environment
  • Good knowledge of standard Microsoft Office software, including Word, Excel & PowerPoint
  • Self-sufficient, well organised individual
  • Previous experience of working in an administrative / receptionist role

 

ATTRIBUTES

  • Collaborative team worker with good interpersonal skills
  • Ability to work on own initiative and to deadlines.
  • Attention to detail
  • Enthusiastic and upbeat
  • Good level of common sense and professional work ethic
  • Creative and willing to 'have a go' at new things
  • Astute with sensitive information

 

DISPOSITION

  • Highly organised, confident communicator


OTHER REQUIREMENTS

  • Clean Driving Licence


For a full Job Specification and salary range, or to forward a CV and letter of application, please contact careers@digiconsoles.com

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